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Terms & Conditions

  1. GENERAL
  • The hirer can use any caterer of their choice. The hirer shall liaise directly on all catering matters with EA and inform EA of their choice of caterer.
  • The hirer will be required to clear all set-ups (if any) from the facilities by the stated end time.
  • No asset or fitting shall be removed or replaced from the facilities without EA’s prior approval.
  • The hirer shall not put up any decoration or signage on the walls, ceilings, furniture or fittings without prior approval from EA.
  • Upon approval, the hirer shall be fully responsible for any damages caused during the putting up and taking down of the decorations and signage. All decorations shall be removed immediately after the function, otherwise, EA reserves the right to remove and dispose these decorations with the hirer bearing any cost incurred.
  • Usage of double-sided adhesive tapes, all kind of glue and inserting of nails, staples or thumbtacks are strictly not allowed. On condition, only blue tack and low adhesive scotch tape are permitted.
  • The hirer of any premises shall take good care of and shall not cause any damage or permit any damage to be caused to the premises or any part thereof to any fitting, equipment or other property therein.
  • The hirer shall pay for any damage (including any accidental damage) to the premises caused by negligence by himself, his employees, agents or any person resorting to the premises by reason of their use by the hirer.
  • EA must be informed, upon confirmation, of any electrical equipment to be use during the period of hire.
  • Car park lots are limited. The hirer shall ensure that parking for himself, his employees, agent or any person is managed properly so that there is no discriminate parking by them.
  • When the event is held in an area where smoking is prohibited by law, the hirer fully indemnifies EA in respect of all damages or action brought against him/her arising from any offences by the hirer or by his/her guests under the Smoking (Prohibition in Certain Places) act, Chapter 310/276.

 

  1. BOOKING
  • A minimum of four (4) hours block is required. Additional hours will be on a pro-rated basis.
  • Bookings are subject to availability. All bookings are considered tentative until the Refundable Deposit is paid together with submission of this Rental Agreement Form.
  • A $300.00 refundable deposit is required upon booking.
  • Full payment must be made one week (5 working days) before the period of hire. Cheques are to be crossed and made payable to “The Eurasian Association”.
  • The $300.00 refundable deposit may be used to offset any incidental charges, or charges due to loss or damage of any EA premises or property. Any balance amount will be refunded within three weeks after the period of hire. For any cost of damages exceeding the refundable deposit, the hirer will be required to pay the additional amount.
  • In event that payment is not made to EA in accordance with clause (c) and (d), EA reserves the right to release the booking without notice to the hirer.
  • Please request for a receipt upon payment.

 

  1. AMENDMENT AND CANCELLATION OF BOOKING
  • All amendments or cancellation must be done via letter, e-mail, fax or in person.
  • In case of any cancellation or termination by hirer, the following charges will be imposed: –
  • Two (2) week or more prior to date of use : No charges
  • One (1) week prior (or lesser) to date of use : 50% deposit forfeited
  • Forty-eight (48) hours before date of use : 100% deposit forfeited

 

  1. LIABILITY
  • EA shall not be liable for any damage, destruction, theft or loss of property or goods, brought into or left in any premises by the hirer thereof or any other person, or left or deposited with any officer or employee of the EA for safekeeping.
  • EA shall not be liable for any loss due to any failure of supply of electricity, leakage of water, fire or Governmental restriction which may cause any premises, to be closed or the hire tenure thereof to be interrupted or cancelled.
  • EA shall not be liable for any loss of life or property or any damage or injury suffered by the hirer at any premises or any other person during use of the premises.

 

  1. INDEMNITY
  • Booking of the facilities is for the hirer who shall be present throughout the function. The hirer shall be responsible for the behaviour and conduct of his/her guests during the period of hire.
  • The hirer shall at all times indemnify and keep EA indemnified against all actions proceeding liability claims, damages, costs and expenses whatsoever and howsoever arising out of or in relation to the use of EA facilities including any claims whatsoever that may be brought by the participants or any person present at the EA facilities for purpose of taking any event/programme or any other activity of whatever nature in any way conducted by the hirer or for any other reason whatsoever as may apply.